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Scoutmaster Musings

High Adventure 2013

The two crews returned from Philmont just two weeks ago. The pictures look great. The stories are funny. The blisters are healing. OK, guys, time to sign up for Philmont, 2013. WHAT, we just got home!!!!!

Troops can attend a BSA high adventure base every two years, at most. If your troop does the Sea Base/Philmont flip-flop, then NOW is the time to start generating interest in your 2013 High Adventure. Philmont lottery entries are submitted in October and Sea Base lottery occurs in February. The next lotteries are for 2013, not 2012. Families need a couple months to hear about this great adventure, discuss it, digest it, and finally commit to it. Waiting until October to tell folks about your 2013 Philmont trek is too late!

This 16-20 month pre-planning requirement gives some troops massive fits and frustration - having scout families commit to a weekend campout three days before it happens is hard enough! Scouts wonder if they'll be active in two years, will they be big enough, will they enjoy it, ... and parents have to cough up some deposit money they may never see again.

To ensure success of your far-in-the-future high adventures, here are some tips that may help:

Brag - have scouts that just returned present their favorite parts. Showing short slide shows, video, patches, and dusty boots is not too much.
Budget - tell everyone how much it will probably cost and explain how they can set aside a bit each month now to pay for it then.
Brand - show off the last crew's "one-of-a-kind" t-shirt and ask scouts to start designing the next one, making it a special opportunity not to be missed.
Interest - check your troop roster to make a list of names of scouts that will be old enough but not too old in 2013. You might have them stand up at a troop meeting and announce that these are the guys that have this great opportunity.
Commit - get a sign-up out now so scouts and adults can commit to going. This helps define how many crews are needed.
Pay - before entering the lottery, have everyone pony up a deposit to show they are serious. Until the lottery results are received, it is refundable. Once the crew dates are known, request an additional deposit that is non-refundable. This is where you find out who is really going.
Pay Again - have periodic payment dates. As the final payment date to the high adventure date approaches, make sure the troop is not behind on collecting funds. If the troop pays the high adventure base before collecting from the scout, they are out the money.